- The dates in the Registration Information section identify the service date range for the participant at a school site. Multiple records can be found here if a participant begins and leaves the program at various school sites and/or at various times during the year. Registration Information date records can be updated manually or via a data-import process from your District's Student Information System (SIS). Most of this article discusses how to add/edit Registration Information manually. For further questions about importing student information from an SIS, contact support at sst-support@transact.com.
- Student Support Tracker offers the ability to track enrollment in various programs in addition to McKinney-Vento homeless support initiatives. These include programs such as Foster or Migrant Education.
Locate the participant in your List of Participants
There are several tools to navigate your list of participants.
The dates identify the service dates for a participant. The Start Date should be the day they were identified, and the End Date is the date they stopped receiving services at the school site, which may be the end of the school year. There may be more than one Registration Information record present. This indicates that the participant started receiving services, left the school site, and then returned.
The Enrolled Program(s) column will indicate which, if any, programs the participant is enrolled in.
If Using a Data Import Process
If a data import process from your District's Student Information System is in place, you may not need to manually add or edit Registration Information date records.
The Start Date of the Registration Date Range is when the student was identified as needing services and imported into Student SupportTracker from the District's SIS. The end date will default to the end of the school year.
If the participant transfers to another school site or withdraws from the district, data in the imported file will trigger the End Date to be updated to when they left the school site. If they return to the school site, another Registration Information record will be created automatically to preserve the history of the original withdrawal from the school site. The pencil icon allows you to edit these dates, but this should not be needed with the data import process, as the dates are updated automatically based on data in the imported data file.
Manually Adding Registration Information
Select the Registration Site where the participant is being served, the Registration Period, and the Start Date and End Date.
If you are connected to a single school site when adding this Registration Information record, the Registration Site will be pre-filled with that school site name.
The Start Date and End Date will default to your selected Registration Period's start and end date. If you want to change those dates, the dates you choose must fall inside the dates for the Registration Period selected.
Use the calendar icon to open the calendar selection tool.
Click on the Start Date to select it. Repeat this for the End Date.
Use the left and right arrows at the top of the calendar to navigate between different months. To switch years, click on the year.
You may also type the date in the Start and/or End Date, using MM/DD/YYYY format.
Any dates on the calendar with a line through them are outside the Registration Period and are not selectable.
Click Next Step.
If this student is a participant in your homeless student support initiative, click the +Add Enrolled Programs link and choose the Homeless program in the Enrolled Program dropdown list along with the Start Date and End Date of their participation in this Enrolled Program. Note for students imported from the District's SIS, the Homeless enrolled program will be added as a part of that import process.
Is the student participating in another program in addition to your Homeless support program?
- If not, finish the process by clicking Save Registration Information.
- If yes, click the +Add Enrolled Programs link to select the other program in which the participant is enrolled. Select the correct program from the Enrolled Program dropdown list along with the Start Date and End Date of their participation in this Enrolled Program. When finished, click Save Registration Information.