Video:
Guide:
- The dates in the Registration Information section identify the service date range for the participant at a school site. Multiple records can be found here if a participant begins and leaves the program at various school sites and/or at various times during the year. Registration Information date records can be updated manually or via a data-import process from your District's SIS. This article discusses how to add/edit Registration Information manually. For further questions about importing student information from a Student Information System, contact support at sst-support@transact.com
- Student SupportTracker offers the ability to track enrollment in various programs, including McKinney-Vento homeless support initiatives. These include programs such as Foster or Migrant Education.
Locate the participant in your List of Participants
There are several tools to navigate your list of participants.
The dates identify the service dates for a participant - the Start Date should be the day they were identified as needing services, and the End Date is the date they stopped receiving services at the school site, which may be the end of the school year. There may be more than one Registration Information record present. This indicates that the participant started receiving services, left the school site, and returned.
The Enrolled Program(s) column will indicate which, if any, programs the participant is enrolled in.
If Using a Data Import Process
If a data import process from your District's Student Information System is in place, you may not need to manually add or edit Registration Information date records.
The Start Date of the Registration Date Range is when the student was identified as needing services and imported into Student SupportTracker from the SIS. The end date will default to the end of the school year.
If the participant transfers to another school site or withdraws from the district, data in the data transfer file will trigger the End Date to be updated to when they left the school site. If they return to the school site, another Registration Information record will be created automatically to preserve the history of school site transfers. The pencil icon allows you to edit these dates, but this should not be needed with the data import process, as the dates are updated automatically based on data in the transfer data file.
Manually Adding Registration Information
Select the Registration Site where the participant is being served, the Registration Period, and the Start and End dates of service.
If you are connected to a single site when adding this Registration Information record, the Registration Site may be pre-filled with a site name.
The Registration Start and End Dates will default to your selected Registration Period's start and end date. If you want to change those dates, the dates you choose must fall inside the dates for the Registration Period selected.
Use the calendar icon to open the calendar selection tool.
Click on the start date to select it. Repeat this for the End Date.
Use the left and right arrows at the top of the calendar to navigate between different months. To switch years, click on the year.
You may also type the date in the Start and/or End Date, using MM/DD/YYYY format.
Any dates on the calendar with a line through them are outside the Registration Period and are not selectable.
Click Next Step.
If you are tracking participants in programs other than your McKinney-Vento homeless support initiatives, click the +Add Enrolled Programs link. If not, finish the process by clicking Save Registration Information.
Select the Enrolled Program from the drop-down list along with the Start Date and End Date of their participation in this Enrolled Program. Note the values in the drop-down Enrolled Programs list are set up in Settings>Registration Periods by District system administrators.
To add another Enrolled Program, click the +Add Enrolled Programs link below the first added Enrolled Program record.