Student SupportTracker can track services provided to students in programs in addition to your McKinney-Vento / homelessness support initiatives.

Set-Up

Select Settings in your lefthand navigation menu

SST NEW Settings Menu.png

Click Registration Periods.

SST RegPeriod Menu.png

To edit a Registration Period, click the pencil icon.

SST Edit Reg Period.png

The option to Enable Enrolled Programs is on Step 3: Enable Enrolled Programs of the Edit Registration Period form. On Step 1, click Next Step to move on to Step 2.

SST RegPeriod NextStep1.png

Click Next Step.

SST RegPeriod NextStep2.png

In Step 3, use the dropdown menu to select Yes to Enable Enrolled Programs. This setting allows specific users to add a participant to a program other than McKinney-Vento.

SST EnabledEnrolledProg.png

A list of Enrolled Programs will appear below a Search field. This list is the accepted list from the Common Education Data Standards (CEDS). If you would like to track participation in a different program in SST, contact your Transact support specialist.

Check the boxes next to the Programs you would like to track in SST. You must check at least one if you have set the Enable Enrolled Programs field to 'Yes'.

SST EnrProg Checkboxes.png

When completed, click Save Registration Period.

SST EnrProg Save Reg Period.png

Enrolling a Student into an Enrolled Program

To mark a participant as being a participant in an Enrolled Program, first locate their record

Click the People tab in your lefthand navigation menu.

Open the List of Participants

Locate the participant in your List of Participants

There are several tools to navigate your list of participants.

You can type a whole or partial name into the search bar. The list will filter down as you type to match your search criteria.

You can scroll down the list to find the name. By default, 25 participant records will appear on one page. At the bottom right, use the menu to change how many participant records are displayed per page, and use the arrows to navigate through different sections.

Click the pencil icon to open the participant's record.

OSTT Make a Part Record form a Rel Record Edit.png

Navigate to the Registration Information section of the participant's record.

OSTT RegInfo Tab.png

To add the participant to an Enrolled Program, click the pencil icon for the appropriate Registration Period.

SST Edit Reg Period.png

The option to Add Enrolled Programs to a student's Registration Record is in Step 2: Enrolled Programs. Click Next Step to get to Step 2.

SST Edit RegPer EnrolledProg.png

To add enrollment to a Program, click on + Enrolled Programs.

Add Enrolled Prog SST.png

Select one of the previously set up Enrolled Programs. Change the Enrolled Start and End Date as appropriate.

Click Save Registration Information.

If the participant is enrolled in multiple programs, click +Add Enrolled Programs, and complete the form with the appropriate information for each additional program. Additional programs can also be added later.

On the Participant’s Registration Information screen, the selected Enrolled Program(s) will appear.

SST EnrProg Table.png

Reporting

To report on participants by enrolled program, several reports, including the Participant Demographics Report and the Registration History report, will include a filter for Enrolled Programs.

SST EnrProg Reports.png

How can we help?

How to Track Students in Various Programs

Set-Up

Enrolling a Student into an Enrolled Program

Reporting

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