Adding Custom Fields

To add non-default data fields to the registration form, they must be created first in the Custom Fields area of the system. To learn how to create custom fields, please see this article.

After creating the custom field, it is displayed in the Add Field section on the right side of the screen.

For a custom field to appear here, it must be created in the Participant area for custom fields under the corresponding section. For example, this screen shows the custom fields for the Personal Information section. The "Does student have any prior experience with robotics?" and "Years Robotics Experience" custom fields were created in the Participant area of the custom fields menu under the Personal Information section.

Any fields that were previously removed from the form are still available in this section. In the example below, the State Participant ID field is listed.

Editing field options

Similar to editing Default Fields as described above, clicking the field name opens a modal window where you can modify the field information and visibility.

Setting Required Fields

Next, decide if the field should be required for this registration form. Click the Required Field toggle to adjust its position. The toggle will turn green if the field is required before the form can be submitted.

Field Visibility and Dependencies

When do you want the field to show? The options for the Visibility field are "Always" and "Depends on."

If the field should always show on a form, choose Always Show.

If the field should only show on this registration form when a previous field's data is a certain value, choose Depends On. 

Then, using the Show this field when dropdown, choose the field the visibility depends on. 

These "dependent" fields must be Pick List / Dropdown type fields that appear before this field in this section. 

Use the drag handle icon demonstrated above to move dependent fields above the field on which you want to base visibility. If there are no such fields, "No available options" will appear in the Show this field when dropdown.

Then, choose the field value in the Has value of a dropdown menu. In this example, the field in question would only show if the "Adult" field is marked "No."

The options in the dropdown menus for Show this field when and Has a value of will vary based on the field selected and your settings.

When you have completed setting up the field with its correct label, required status, and visibility, click the Done button. The field will be inserted at the bottom of the form. You can then use the drag handle icon to move it to the desired place on the registration form.

This feature is most commonly used for data fields that may have an "Other" value option. If the "Other" value in the dependent field is selected, this "depends on" field will appear. 

Final Tips

Use the gear icon to change the field's settings or remove it from the form.

Confirm the removals on the next Are you sure? screen with Yes, delete. If the field has already been used on any submitted application, it cannot be removed from the form; this will be indicated by a grey-colored "Remove...." text and a grey-colored trash can icon.