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Why Can't I Edit an Activity?

Kathryn Johnson
Kathryn Johnson
  • Updated
You can usually edit an activity by clicking the ellipsis next to its name, but this may vary depending on your connected site and where the activity was created.
 
Activities marked as Shared were set up at this site and are available for participation recording at other sites. In this first example, we are connected to the Admin Site, where the Counseling activity was created and shared.
EditAct NEW.png
 
When connected to the site where this activity was originally set up, the activity and its scheduled sessions will be editable by clicking the ellipsis (...) next to the activity name. 
 
If no participation has been recorded for any of its sessions, the activity can also be deleted. To learn more about editing and deleting activities, please see this article. 

 

 

 

SharedAct.png

Alternatively, some activities may show the text "Shared by: [Site Name]" without an ellipsis. This indicates that the activity was originally set up on a different site than the one you are currently connected to and cannot be edited unless you switch to the site listed as "shared by." 

In this example, we are still looking at the Counseling activity, but we are currently connected to the Hillandale Elementary Site, where the activity was shared from the Admin Site.

This is done so participation can be recorded without setting up the activity at each site, saving considerable time. This shared activity will be listed in this site's activities section but cannot be edited. To edit an activity shared by another site, you must switch access to the originating site. To learn more about Switching Access, please see this article.

If you do not have permission to switch access to the site where the activity was originally created and shared, contact your system administrator to provide you with permission or ask them to edit the activity for you.

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