Before program participants can be added to the system for a new school/program year, Registration Periods must be set up. A similarly dated Registration Period is created by default when a new Reporting Term is created. 

Registration Periods are subsets of a Reporting Term. They are helpful if participants sign up for a defined part of the Reporting Term (e.g., a six-week program period). Currently, the system's list of participants shows participants for the entire Reporting Term. An upcoming enhancement will provide a filter to show only those registered for a specific Registration Period.

If you are using the system's Registration Form feature, each registration form is associated with a specific Registration Period. 

The system can track services provided to students in programs other than your primary program, such as a McKinney-Vento homelessness support initiative or an out-of-school time program.

This article details how to edit current Registration Periods, add new ones, and determine which enrolled programs can be tracked in the system.

To begin, select Settings in your left-hand navigation menu. You must be connected to an Institution or District to access the Registration Periods section of the system. To learn more about Switching Access, please see this article.

Click Registration Periods.

A list of existing Registration Periods will appear.

Editing a Registration Period

To edit a Registration Period, click the pencil icon. You can change the period's dates, organizations, or enrolled programs, and then click Next Step and Save Registration Period to save your updates. 

Adding a Registration Period

There are three steps to creating or editing a Registration Period, as shown below.

Click Add Registration Period +

Step 1: Registration Period Information 

Enter the Registration Period Name as well as Start Date and End Date. 

Click Next Step.

Step 2: Select Organizations

Choose which organizations this Registration Period will apply to.

Click Next Step.

Step 3: Enable Enrolled Programs

If your program would like to track the enrollment of its participants in other programs, select' Yes' in the Enable Enrolled Programs dropdown. If this is not something you plan to do, select 'No.' 

A list of Enrolled Programs will appear below in a search field. This list is accepted by the Common Education Data Standards (CEDS). Contact your support specialist if you want to track participation in a different program.

Check the boxes next to the Programs you would like to track. You must check at least one if you have set the Enable Enrolled Programs field to 'Yes'.

When completed, click Save Registration Period at the bottom of the page.

To learn more about how to enroll a student in an enrolled program, please see this document: 

Managing Participant Registration and Enrolled Programs Information